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Editorial Workflow

During the peer-review process, every manuscript submitted to the journal has to undergo the editorial workflow.

The online system of BDUJST carries out the entire editorial workflow. Once a manuscript is submitted for publication, the journal’s editorial office first check the manuscript to ensure that it is suitable. Once done, based on the subject of the manuscript and the availability, the manuscript is sent to an appropriate Editor. An Editor, who does not have any potential conflicts of interest with any of the manuscript’s authors, will be responsible for handling all manuscripts.

Fig 1: The editorial and publishing process

The Editor shall reject the manuscript with no further processing if they find the manuscript is not sufficient to go through the normal peer review process, or that the subject of the manuscript may not be appropriate for the journal’s scope.

As long as there is no conflict of interests exists between these reviewers and the manuscript’s authors, the manuscript should be assigned to a number of external reviewers if the Editor finds that the submitted manuscript is sufficient and falls within the scope of the journal. The reviewers’reports then will be submitted along with recommendations of one of the following actions to the Editor:

  • Publish Unaltered
  • Consider after Minor Changes
  • Consider after Major Changes
  • Reject: Manuscript is flawed or not sufficiently novel

When all reviewers’ reports have been submitted, the Editor can make one of the following editorial recommendations:

  • Publish Unaltered
  • Consider after Minor Changes
  • Consider after Major Changes
  • Reject

If the Editor recommends “Publish Unaltered”, in order to ensure that the manuscript and its review process adhere to the journal’s guidelines and policies, the manuscript will undergo a final check by the journal’s editorial office. Once this is done, the manuscript will appear in the Articles in Press section of the journal’s website after the authors will be notified of the manuscript’s acceptance.

If the Editor recommends “Consider after Minor Changes,” the authors are notified to prepare and submit a final copy of their manuscript with the required minor changes suggested by the reviewers. Having been revised after the minor changes, the manuscript can be accepted if the Editor is satisfied with the final manuscript.

If the Editor recommends “Consider after Major Changes,” the manuscript is expected to be revised by the authors in accordance with that recommendations and submit their revised manuscript in a timely manner. Before the original reviewers are asked to review, the revised manuscript is submitted. Along with their review reports on the revised manuscript, the reviewers make a recommendation which can be “Publish Unaltered,” “Consider after Minor Changes,” “Consider after Major Changes,” or “Reject”. Then, the Editor can make an editorial recommendation which can be “Publish Unaltered,” “Consider after Minor Changes,” or “Reject”.

It is obvious that both Editor and the majority of the reviewers as well recommends rejecting the manuscript, the rejection is immediate.

Although the reviewers know the author(s) of the manuscript are, the author(s) have no access to the information of peer reviewers. Therefore, the peer-review process is considered to be single blinded.

Publishing Workflow

The manuscript turns into the third stage as known as production and ensures the production of a readable and comprehensible article free of spelling mistakes (proofreading), and presented in the uniform style of a particular journal (layout) thanks to its acceptance. The author is also required to check and approve the final proof before the final stage which is an administrative process, to stabilize the allocation of appropriate tracking number, called Digital Object Identifier (DOI), to the article and regular production of a journal.

Subsequently, the journal has to arrange the issue, ranging from creating issues, schedule submissions to organizing Tables of Content. Once conducted, all the items in that issue can be accessed immediately or partly. Other than, they will be stored in submission process for published and declined items.

Ultimately, the accepted papers appear with reading tools linking to related internal and external resources. Following that, browsing issues with indexing by OAI search engines, i.e., Google, OCLC, Crossreef, etc., will be used for archiving.